Accounting Professional

We are a dynamic, mission-driven organization that provides operational and financial support to multiple nonprofit organizations. We are seeking an experienced Accounting Analyst / Accountant to join our team. This role supports Executive Directors and internal stakeholders by ensuring accurate financial reporting, compliance, and day-to-day accounting operations.

ROLES & RESPONSIBILITIES:

 General Accounting & Financial Support

• Conduct financial analysis, including cash flow, forecasting, and year-over-year comparisons
• Support membership billing and recurring payments
• Act as a liaison for IRS communications and tax-related inquiries
• Maintain accurate financial records and support documentation
• Create user-friendly “how to” guides for recurring financial tasks

1099 & 990 Preparation

• Prepare and file 1099 and 1096 forms annually for multiple clients
• Ensure vendors and accounts are correctly set up in QuickBooks
• Support 990 preparation by coordinating with Executive Directors and CPAs
• Close and lock books within one month of fiscal year-end

Audit & Compliance

• Prepare documentation and reports for annual audits
• Ensure clients remain PCI compliant and renew certifications proactively
• Track audit-related expenses and client billing

Payment Processing & Bookkeeping

• Manage credit card payment processing and dispute resolution
• Reconcile monthly payments and ensure timely deposits
• Handle check printing, mailing, and posting for remote executive directors
• Perform advanced bookkeeping entries including depreciation, prepaid revenues, and expenses

Executive Director & Organizational Support

• Provide accounting guidance and QuickBooks support to executive directors
• Build custom reports and handle special projects as needed
• Monitor and reconcile AMI internal credit card activity and large transactions

Qualifications:

• 3-5 years of accounting experience, preferably with nonprofit organizations
• Strong knowledge of QuickBooks and general accounting principles
• Ability to manage multiple priorities and deadlines across different clients
• Excellent organizational and communication skills