Association Management Inc
Posted 2 years ago
We are a dynamic, mission-driven organization that provides operational and financial support to multiple nonprofit organizations. We are seeking an experienced Accounting Analyst / Accountant to join our team. This role supports Executive Directors and internal stakeholders by ensuring accurate financial reporting, compliance, and day-to-day accounting operations.
ROLES & RESPONSIBILITIES:
General Accounting & Financial Support
- Conduct financial analysis, including cash flow, forecasting, and year-over-year comparisons
- Support membership billing and recurring payments
- Act as a liaison for IRS communications and tax-related inquiries
- Maintain accurate financial records and support documentation
- Create user-friendly “how to” guides for recurring financial tasks
1099 & 990 Preparation
- Prepare and file 1099 and 1096 forms annually for multiple clients
- Ensure vendors and accounts are correctly set up in QuickBooks
- Support 990 preparation by coordinating with Executive Directors and CPAs
- Close and lock books within one month of fiscal year-end
Audit & Compliance
- Prepare documentation and reports for annual audits
- Ensure clients remain PCI compliant and renew certifications proactively
- Track audit-related expenses and client billing
Payment Processing & Bookkeeping
- Manage credit card payment processing and dispute resolution
- Reconcile monthly payments and ensure timely deposits
- Handle check printing, mailing, and posting for remote executive directors
- Perform advanced bookkeeping entries including depreciation, prepaid revenues, and expenses
Executive Director & Organizational Support
- Provide accounting guidance and QuickBooks support to executive directors
- Build custom reports and handle special projects as needed
- Monitor and reconcile AMI internal credit card activity and large transactions
Qualifications:
- 3-5 years of accounting experience, preferably with nonprofit organizations
- Strong knowledge of QuickBooks and general accounting principles
- Ability to manage multiple priorities and deadlines across different clients
- Excellent organizational and communication skills