Job Archives
Accounting Professional
- Conduct financial analysis, including cash flow, forecasting, and year-over-year comparisons
- Support membership billing and recurring payments
- Act as a liaison for IRS communications and tax-related inquiries
- Maintain accurate financial records and support documentation
- Create user-friendly “how to” guides for recurring financial tasks
- Prepare and file 1099 and 1096 forms annually for multiple clients
- Ensure vendors and accounts are correctly set up in QuickBooks
- Support 990 preparation by coordinating with Executive Directors and CPAs
- Close and lock books within one month of fiscal year-end
- Prepare documentation and reports for annual audits
- Ensure clients remain PCI compliant and renew certifications proactively
- Track audit-related expenses and client billing
- Manage credit card payment processing and dispute resolution
- Reconcile monthly payments and ensure timely deposits
- Handle check printing, mailing, and posting for remote executive directors
- Perform advanced bookkeeping entries including depreciation, prepaid revenues, and expenses
- Provide accounting guidance and QuickBooks support to executive directors
- Build custom reports and handle special projects as needed
- Monitor and reconcile AMI internal credit card activity and large transactions
- 3-5 years of accounting experience, preferably with nonprofit organizations
- Strong knowledge of QuickBooks and general accounting principles
- Ability to manage multiple priorities and deadlines across different clients
- Excellent organizational and communication skills
Job Features
We are a dynamic, mission-driven organization that provides operational and financial support to multiple nonprofit organizations. We are seeking an experienced Accounting Analyst / Accountant to join...
Social Media Manager
- Understands goals, focus and social media plans of each client association
- Building social media packages/plans for each client association based on need and growth plans.
- Oversee social media packages/plans with monthly check-in’s with Executive Director of each client.
- Manages Facebook, LinkedIn, X and Instagram accounts for client associations (Includes: designing, posting weekly or b-weekly and scheduling posts)
- Provide monthly social media metrics for Executive Director to share with clients.
- One-time deep dive audit of all client website.
- Conducts monthly website audits for client associations
- Up to 65 clients
- Conducts research through the Pierce County Library System for specific SIC/NACS code businesses in specific regions.
- Oversees Facebook ad manager work
- Reports to President
- Full time position
- $55,000 - $66,560 salary range
- Full benefits including medical, dental, and 401K
WORK FORMAT: This is a remote position with opportunities to travel to our headquarter location in Gig Harbor, WA.
ABOUT AMI: Association Management Inc (AMI) is where leaders and members of success driven associations receive professional nonprofit expertise and pro-active development support needed to maximize their potential and realize their vision.
CORE VALUES:
- Excellence: We are committed to the highest standards in everything we do, continuously striving to exceed expectations.
- Family: We foster a supportive, respectful environment where collaboration and compassion thrive — we care about each other as people first.
- Trust: We lead with integrity and transparency, cultivating lasting relationships built on reliability and mutual respect.
Job Features
POSITION: We are searching for a creative social media manager with a “can-do” attitude to assist our organization in managing social media accounts and enhancing brand standards for all o...
ROLES & RESPONSIBILITIES:
- Brainstorming and implementing event plans and concepts.
- Handling budgeting and invoicing.
- Liaising and negotiating with vendors.
- Fulfilling sponsorship agreements.
- Handling logistics.
- Speaker coordination.
- Sponsor coordination.
- Updating Executive Directors.
- Developing event feedback surveys.
- Obtaining permits.
- Obtaining Continuing Education Units (CEU's) specific to association.
- Attending and executing events.
- Handling post-event reports.
QUALIFICATIONS:
- Strong time management skills and ability to manage concurrent tasks
- Project management experience managing multiple events and projects simultaneously .
- Task and operationally minded that possesses good time management and can meet scheduled goals and deadlines.
- High energy, positive, professional attitude, pride in work
- Great team leader: willing to roll up your sleeves and pitch in to help your colleagues when
- Strong computer skills to include: Microsoft Office suite and QuickBooks, and/or InDesign,
- Expert interpersonal skills.
- Bachelor's degree and/or relevant experience (experience in direct event planning of at least 3 years )
- Benefits include 401k, life insurance, disability insurance, health, and dental
- Starting salary is $55,000 - $70,000 annually with bonus options and ability to increase in responsibility and pay
WORK FORMAT: This is a hybrid position based out of Gig Harbor, WA.
ABOUT AMI: Association Management Inc (AMI) is where leaders and members of success driven associations receive professional nonprofit expertise and pro-active development support needed to maximize their potential and realize their vision.
CORE VALUES:
- Excellence: We are committed to the highest standards in everything we do, continuously striving to exceed expectations.
- Family: We foster a supportive, respectful environment where collaboration and compassion thrive — we care about each other as people first.
- Trust: We lead with integrity and transparency, cultivating lasting relationships built on reliability and mutual respect.
Job Features
POSITION: We are searching for an enthusiastic event manager with a “can-do” attitude to assist our organization in hosting events that enhance our client memberships value and improve cli...
Executive Director (Open June 23rd, 2025)
POSITION:
Full-time Executive Director to provide operational and strategic leadership for nonprofit professional and trade organizations. This is a highly visible role which demands extensive customer service skills, ability to manage multiple accounts, a high level of professionalism, and ability to interface with association leadership regarding the conditions and operations of the organization. This role demands a dynamic leader who not only drives results but also cultivates a culture rooted in our company values: Excellence, Family, and Trust. You will plan, organize, direct and coordinate Board members, volunteers and AMI staff and oversee the operational activities of each association. Success in this position requires a positive, results-oriented manager with excellent follow-through and attention to detail; the ability to identify and manage resources required to provide client services; impeccable organizational and governance skills; strong and persuasive communication skills; the ability to lead a customer-focused staff team; good technology skills; and an entrepreneurial mindset. The ideal candidate must thrive in a challenging and fast-paced environment where prioritizing and multi-tasking are the norm. The Executive Director reports directly to the AMI President. This is a hybrid position with staff based in the Greater Seattle area with majority of work taking place central to Seattle and once-monthly-on-average work in our headquartered location in Gig Harbor, WA.ROLES AND RESPONSIBILITIES:
- Providing inspired, strategic guidance and counsel to client Boards of Directors
- Managing current programs and services, developing new programs, improving current programs to meet the needs of members
- Facilitating efficient communication and effective service among and between volunteer elected and appointed leaders, committees and members.
- Business planning to ensure long-term growth and sustainability of each organization
- Ensuring that each organization makes measurable progress against goals
- Seeing that leadership is kept fully informed on the conditions and operations of the association
- Attending meetings of the Board of Directors and Executive Committees; taking meeting minutes
- Ensuring that governance documents are current and being followed (i.e., Bylaws, Policies & Procedures, Conflict of Interest, Records Retention).
- Developing annual budgets; reviewing monthly financials and tax returns
- Reviewing and negotiating vendor contracts
- Planning, promotion and administration of meetings and events
- Serving as liaison with national office, lobbyist and/or component societies
- Leading and collaborating with several specialized staff
CORE COMPETENCIES:
- Leadership & Vision: Provide strategic, ethical, and visionary leadership that guides the organization toward sustainable growth and mission fulfillment.
- Relationship Management: Build strong, trust-based relationships with members, partners, and stakeholders through transparent communication, collaboration, and advocacy.
- Organization Management: Oversee efficient operations, manage resources wisely, and lead high-performing teams to deliver consistent, measurable results.
- Culture & Values Alignment: Foster an inclusive, values-driven culture rooted in integrity and a commitment to excellence and continuous improvement.
- Governance & Policy: Partner effectively with the Board to ensure sound governance, regulatory compliance, and responsible stewardship of the organization’s mission and assets.
QUALIFICATIONS:
- At least 5 years’ experience in management, preferably in a nonprofit organization
- Account management experience preferred with a successful track record in professional development, financial management, building internal consensus and supporting external programs
- Exceptional client service skills and enjoys working with the public
- Superior attention to detail; first class organizational skills
- High energy, positive, professional attitude, pride in work product
- Ability to produce written content quickly, accurately and sometimes on tight deadlines
- Strong computer skills to include: Microsoft Office suite and QuickBooks, and/or InDesign,
- Excellent written and verbal communication skills
- Strong time management skills and ability to manage concurrent tasks efficiently
- Great team leader: willing to roll up your sleeves and pitch in to help your colleagues when needed
- Bachelor’s degree; master’s degree and/or CAE
- Dependent upon work responsibility and experience, starting compensation ranges from $85,000 – $120,000
- Benefits include 401k, life insurance, disability insurance, health and dental
WORK FORMAT: This is a hybrid position based in the Greater Seattle area with majority of work taking place central to Seattle and once-a-month average work in our headquartered location in Gig Harbor, WA.
ABOUT AMI: Association Management Inc (AMI) is where leaders and members of success driven associations receive professional nonprofit expertise and pro-active development support needed to maximize their potential and realize their vision.
CORE VALUES:
- Excellence: We are committed to the highest standards in everything we do, continuously striving to exceed expectations.
- Family: We foster a supportive, respectful environment where collaboration and compassion thrive — we care about each other as people first.
- Trust: We lead with integrity and transparency, cultivating lasting relationships built on reliability and mutual respect.
Job Features
POSITION: Full-time Executive Director to provide operational and strategic leadership for nonprofit professional and trade organizations. This is a highly visible role which demands extensive custome...
Part-Time Administrative Assistant
- Document preparation (name badge printing, evaluations, excel data entry, data review / cleanup)
- Office Admin and logistics (filing daily, scanning financial data, shipment delivery processing, tracking and ordering supplies, miscellaneous office tasks)
- Mail: in and out (get mail and distribute daily, ocassional post office or supply run, telephone answering when possible)
- Provide ad hoc support around office as needed
- Strong interpersonal, customer service and communication skills
- Ability to multitask
- Proficient in Microsoft Office suite
- Must work on-site in Gig Harbor, WA office
Job Features
Come join a fun, supportive team and help us grow! If you are a good listener, problem solver, organized, self directed…..and ready for a great year, please apply! The ideal candidate will exhib...