We are a dynamic, mission-driven organization that provides operational and financial support to multiple nonprofit organizations. We are seeking an experienced Accounting Analyst / Accountant to join our team. This role supports Executive Directors and internal stakeholders by ensuring accurate financial reporting, compliance, and day-to-day accounting operations. ROLES & RESPONSIBILITIES:  General Accounting & Financial Support

• Conduct financial analysis, including cash flow, forecasting, and year-over-year comparisons
• Support membership billing and recurring payments
• Act as a liaison for IRS communications and tax-related inquiries
• Maintain accurate financial records and support documentation
• Create user-friendly “how to” guides for recurring financial tasks

1099 & 990 Preparation

• Prepare and file 1099 and 1096 forms annually for multiple clients
• Ensure vendors and accounts are correctly set up in QuickBooks
• Support 990 preparation by coordinating with Executive Directors and CPAs
• Close and lock books within one month of fiscal year-end

Audit & Compliance

• Prepare documentation and reports for annual audits
• Ensure clients remain PCI compliant and renew certifications proactively
• Track audit-related expenses and client billing

Payment Processing & Bookkeeping

• Manage credit card payment processing and dispute resolution
• Reconcile monthly payments and ensure timely deposits
• Handle check printing, mailing, and posting for remote executive directors
• Perform advanced bookkeeping entries including depreciation, prepaid revenues, and expenses

Executive Director & Organizational Support

• Provide accounting guidance and QuickBooks support to executive directors
• Build custom reports and handle special projects as needed
• Monitor and reconcile AMI internal credit card activity and large transactions

  Qualifications:

• 3-5 years of accounting experience, preferably with nonprofit organizations
• Strong knowledge of QuickBooks and general accounting principles
• Ability to manage multiple priorities and deadlines across different clients
• Excellent organizational and communication skills

POSITION: We are searching for a creative social media manager with a "can-do" attitude to assist our organization in managing social media accounts and enhancing brand standards for all our clients. The social media manager will report to the Creative Director and interface with all Executive Directors. RESPONSIBILITIES:

• Understands goals, focus and social media plans of each client association
• Building social media packages/plans for each client association based on need and growth plans.
• Oversee social media packages/plans with monthly check-in’s with Executive Director of each client.
• Manages Facebook, LinkedIn, X and Instagram accounts for client associations (Includes: designing, posting weekly or b-weekly and scheduling posts)
• Provide monthly social media metrics for Executive Director to share with clients.
• One-time deep dive audit of all client website.
• Conducts monthly website audits for client associations
• Up to 65 clients
• Conducts research through the Pierce County Library System for specific SIC/NACS code businesses in specific regions.
• Oversees Facebook ad manager work
• Reports to President
• Full time position
• $55,000 - $66,560 salary range
• Full benefits including medical, dental, and 401K

WORK FORMAT: This is a remote position with opportunities to travel to our headquarter location in Gig Harbor, WA.

ABOUT AMI: Association Management Inc (AMI) is where leaders and members of success driven associations receive professional nonprofit expertise and pro-active development support needed to maximize their potential and realize their vision.

CORE VALUES:

• Excellence: We are committed to the highest standards in everything we do, continuously striving to exceed expectations.
• Family: We foster a supportive, respectful environment where collaboration and compassion thrive — we care about each other as people first.
• Trust: We lead with integrity and transparency, cultivating lasting relationships built on reliability and mutual respect.

 

POSITION: We are searching for an enthusiastic event manager with a "can-do" attitude to assist our organization in hosting events that enhance our client memberships value and improve client loyalty. The event manager will be tasked with researching and securing venues, planning, and managing our events' calendar, negotiating quotes and agreements with vendors, monitoring timeframes and budgets, and delivering on event brief objectives. Your creativity, organizational skills, and vision will assist our organization in amplifying brand visibility, enhancing client and employee relations, and improve our organization's growth through events that effectively communicate business strategy and brand personality. Event coordinator will report to the VP of Client Development and be overseen by specific  Executive Directors. The ideal candidate for this role should demonstrate exceptional organizational abilities, superb interpersonal skills, multi-tasking skills, and excellent time-management. The noteworthy Event Manager should reinforce client-to-business relations and effectively deliver on event objectives.

ROLES & RESPONSIBILITIES:

• Brainstorming and implementing event plans and concepts.
• Handling budgeting and invoicing.
• Liaising and negotiating with vendors.
• Fulfilling sponsorship agreements.
• Handling logistics.
• Speaker coordination.
• Sponsor coordination.
• Updating Executive Directors.
• Developing event feedback surveys.
• Obtaining permits.
• Obtaining Continuing Education Units (CEU's) specific to association.
• Attending and executing events.
• Handling post-event reports.

QUALIFICATIONS:

• Strong time management skills and ability to manage concurrent tasks
• Project management experience managing multiple events and projects simultaneously .
• Task and operationally minded that possesses good time management and can meet scheduled goals and deadlines.
• High energy, positive, professional attitude, pride in work
• Great team leader: willing to roll up your sleeves and pitch in to help your colleagues when
• Strong computer skills to include: Microsoft Office suite and QuickBooks, and/or InDesign,
• Expert interpersonal skills.
• Bachelor's degree and/or relevant experience (experience in direct event planning of at least 3 years )
• Benefits include 401k, life insurance, disability insurance, health, and dental
• Starting salary is $55,000 - $70,000 annually with bonus options and ability to increase in responsibility and pay

WORK FORMAT: This is a hybrid position based out of Gig Harbor, WA. 

ABOUT AMI: Association Management Inc (AMI) is where leaders and members of success driven associations receive professional nonprofit expertise and pro-active development support needed to maximize their potential and realize their vision.

CORE VALUES:

• Excellence: We are committed to the highest standards in everything we do, continuously striving to exceed expectations.
• Family: We foster a supportive, respectful environment where collaboration and compassion thrive — we care about each other as people first.
• Trust: We lead with integrity and transparency, cultivating lasting relationships built on reliability and mutual respect.

 

POSITION:

Full-time Executive Director to provide operational and strategic leadership for nonprofit professional and trade organizations. This is a highly visible role which demands extensive customer service skills, ability to manage multiple accounts, a high level of professionalism, and ability to interface with association leadership regarding the conditions and operations of the organization. This role demands a dynamic leader who not only drives results but also cultivates a culture rooted in our company values: Excellence, Family, and Trust. You will plan, organize, direct and coordinate Board members, volunteers and AMI staff and oversee the operational activities of each association. Success in this position requires a positive, results-oriented manager with excellent follow-through and attention to detail; the ability to identify and manage resources required to provide client services; impeccable organizational and governance skills; strong and persuasive communication skills; the ability to lead a customer-focused staff team; good technology skills; and an entrepreneurial mindset. The ideal candidate must thrive in a challenging and fast-paced environment where prioritizing and multi-tasking are the norm. The Executive Director reports directly to the AMI President. This is a hybrid position with staff based in the Greater Seattle area with majority of work taking place central to Seattle and once-monthly-on-average work in our headquartered location in Gig Harbor, WA.

ROLES AND RESPONSIBILITIES:

• Providing inspired, strategic guidance and counsel to client Boards of Directors
• Managing current programs and services, developing new programs, improving current programs to meet the needs of members
• Facilitating efficient communication and effective service among and between volunteer elected and appointed leaders, committees and members.
• Business planning to ensure long-term growth and sustainability of each organization
• Ensuring that each organization makes measurable progress against goals
• Seeing that leadership is kept fully informed on the conditions and operations of the association
• Attending meetings of the Board of Directors and Executive Committees; taking meeting minutes
• Ensuring that governance documents are current and being followed (i.e., Bylaws, Policies & Procedures, Conflict of Interest, Records Retention).
• Developing annual budgets; reviewing monthly financials and tax returns
• Reviewing and negotiating vendor contracts
• Planning, promotion and administration of meetings and events
• Serving as liaison with national office, lobbyist and/or component societies
• Leading and collaborating with several specialized staff

CORE COMPETENCIES:

• Leadership & Vision: Provide strategic, ethical, and visionary leadership that guides the organization toward sustainable growth and mission fulfillment.
• Relationship Management: Build strong, trust-based relationships with members, partners, and stakeholders through transparent communication, collaboration, and advocacy.
• Organization Management: Oversee efficient operations, manage resources wisely, and lead high-performing teams to deliver consistent, measurable results.
• Culture & Values Alignment: Foster an inclusive, values-driven culture rooted in integrity and a commitment to excellence and continuous improvement.
• Governance & Policy: Partner effectively with the Board to ensure sound governance, regulatory compliance, and responsible stewardship of the organization’s mission and assets.

QUALIFICATIONS:

• At least 5 years’ experience in management, preferably in a nonprofit organization
• Account management experience preferred with a successful track record in professional development, financial management, building internal consensus and supporting external programs
• Exceptional client service skills and enjoys working with the public
• Superior attention to detail; first class organizational skills
• High energy, positive, professional attitude, pride in work product
• Ability to produce written content quickly, accurately and sometimes on tight deadlines
• Strong computer skills to include: Microsoft Office suite and QuickBooks, and/or InDesign,
• Excellent written and verbal communication skills
• Strong time management skills and ability to manage concurrent tasks efficiently
• Great team leader: willing to roll up your sleeves and pitch in to help your colleagues when needed
• Bachelor’s degree; master’s degree and/or CAE
• Dependent upon work responsibility and experience, starting compensation ranges from $85,000 – $120,000
• Benefits include 401k, life insurance, disability insurance, health and dental

WORK FORMAT: This is a hybrid position based in the Greater Seattle area with majority of work taking place central to Seattle and once-a-month average work in our headquartered location in Gig Harbor, WA. 

ABOUT AMI: Association Management Inc (AMI) is where leaders and members of success driven associations receive professional nonprofit expertise and pro-active development support needed to maximize their potential and realize their vision.

CORE VALUES:

• Excellence: We are committed to the highest standards in everything we do, continuously striving to exceed expectations.
• Family: We foster a supportive, respectful environment where collaboration and compassion thrive — we care about each other as people first.
• Trust: We lead with integrity and transparency, cultivating lasting relationships built on reliability and mutual respect.

 

Come join a fun, supportive team and help us grow! If you are a good listener, problem solver, organized, self directed.....and ready for a great year, please apply! The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet deadlines will ensure your success in this multi-faceted role. Responsibilities

• Document preparation (name badge printing, evaluations, excel data entry, data review / cleanup)
• Office Admin and logistics (filing daily, scanning financial data, shipment delivery processing, tracking and ordering supplies, miscellaneous office tasks)
• Mail: in and out (get mail and distribute daily, ocassional post office or supply run, telephone answering when possible)
• Provide ad hoc support around office as needed

Qualifications

• Strong interpersonal, customer service and communication skills
• Ability to multitask
• Proficient in Microsoft Office suite
• Must work on-site in Gig Harbor, WA office

Please submit your resume AND cover letter below to be considered for this position.